At ForbSpace, we take your privacy seriously. This policy describes how we collect, use, and protect your personal information when you use our website, services, or interact with us.
1. Information We Collect
1.1 Information You Provide to Us
We collect information you voluntarily provide when you:
- Submit job applications: When you apply for a position, we collect your name, email address, phone number, cover letter, resume/CV, and any other information you choose to provide.
- Contact us: When you reach out via email, contact forms, or other communication channels, we collect your contact information and the content of your messages.
- Sign up for newsletters: We collect your email address and preferences when you subscribe to our communications.
- Create an account: If applicable, we collect account details, profile information, and preferences.
1.2 Information Collected Automatically
When you visit our website, we automatically collect:
- Device information (IP address, browser type, operating system)
- Usage data (pages visited, time spent, click patterns)
- Cookies and similar tracking technologies (see our Cookie Policy section)
- Referral sources (how you found our website)
2. How We Use Your Information
We use the information we collect for the following purposes:
- Processing Job Applications: To evaluate your qualifications, communicate with you about opportunities, and manage the recruitment process.
- Responding to Inquiries: To answer your questions, provide support, and fulfill your requests.
- Improving Our Services: To analyze usage patterns, enhance user experience, and develop new features.
- Legal Compliance: To comply with applicable laws, regulations, and legal processes.
- Communication: To send important updates, security alerts, and administrative messages.
3. Job Application Data
Special Note for Job Applicants
When you apply for a position at ForbSpace through our website:
- Your application is sent directly to our HR team via encrypted email
- We retain application materials for up to 12 months for current and future opportunities
- Your information is shared only with relevant hiring managers and HR personnel
- We do not sell or share your application data with third parties
- You may request deletion of your application data at any time
4. Data Protection and Security
We implement appropriate technical and organizational measures to protect your personal information:
- SSL/TLS encryption for all data transmission
- Secure servers with restricted access
- Regular security audits and updates
- Employee training on data protection
- Strict access controls and authentication requirements
5. Cookies and Similar Technologies
We use cookies and similar technologies to:
- Remember your preferences and settings
- Understand how you interact with our website
- Improve website performance and functionality
- Provide secure access to our services
You can control cookies through your browser settings. However, disabling certain cookies may affect website functionality.
6. Your Rights
Depending on your location, you may have the following rights:
- Access: Request copies of your personal information
- Rectification: Correct inaccurate or incomplete data
- Deletion: Request deletion of your personal information
- Restriction: Limit how we use your data
- Portability: Receive your data in a structured format
- Objection: Object to certain data processing activities
- Withdraw Consent: Withdraw consent at any time
To exercise these rights, please contact us at privacy@forbspace.com.
7. Data Retention
We retain your personal information only as long as necessary:
- Job applications: Up to 12 months after position is filled or closed
- Inquiry communications: Up to 2 years after last contact
- Account information: Until account deletion or inactivity for 3 years
- Usage data: Aggregated and anonymized after 26 months
8. Third-Party Services
We may use trusted third-party services for:
- Email delivery (for communications and confirmations)
- Analytics (to understand website usage)
- Cloud storage (for secure data hosting)
- Customer relationship management
These third parties are contractually obligated to protect your data and comply with applicable privacy laws.
9. International Data Transfers
ForbSpace operates globally, and your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place through standard contractual clauses and other approved mechanisms.
10. Children's Privacy
Our services are not directed to individuals under 16. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us immediately.
11. Changes to This Privacy Policy
We may update this privacy policy periodically to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy on this page with a revised "Last Updated" date.
12. Contact Us
If you have questions, concerns, or requests regarding this privacy policy or our data practices, please contact us:
Email: privacy@forbspace.com
Data Protection Officer: dpo@forbspace.com
Address: ForbSpace, [Your Address], Cameroon
GDPR Compliance
For individuals in the European Economic Area (EEA), we process your personal information in accordance with the General Data Protection Regulation (GDPR). Our legal bases for processing include your consent, contract performance, legal obligations, and legitimate interests.
By using our website and services, you acknowledge that you have read and understood this privacy policy.
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